Make Your Documents Searchable and Easier to Navigate

Back to Document Digitization Details

Digitized documents are easier to store and share, but locating specific information within large collections can still be time-consuming.

Optical Character Recognition (OCR) converts printed or typed text within scanned documents into searchable text. Document Indexing adds structured organization, such as file naming, date grouping, or category labels, so documents can be navigated more easily.

Together, these enhancements allow you to:

  • Search for names, dates, or keywords

  • Navigate large document collections efficiently

  • Reduce manual review time

  • Preserve usability as records grow over time

Especially Helpful For:

  • Legal or estate records

  • Business or administrative files

  • Research collections

  • Multi-year document archives

  • Any project where quick retrieval matters

OCR and indexing are not standalone services. They are considered post-scan enhancements and are added after:

  • Documents are reviewed for digitization

  • Condition and document types are confirmed

  • Scope and pricing are approved

This ensures the correct level of processing is applied based on document quality, content, and intended use.

OCR and indexing pricing vary based on:

  • Page volume

  • Document condition and legibility

  • Complexity of organization or indexing structure

General pricing expectations:

  • OCR typically begins at $0.10–$0.25 per page

  • Indexing is quoted based on complexity and organization needs

A clear Project Scope, Pricing & Approval is provided before any OCR or indexing work begins, and no enhancements are applied without approval.

Important Notes & Limitations:

  • OCR accuracy depends on the quality and clarity of original documents

  • Handwritten documents may not be suitable for OCR

  • Indexing structures are designed collaboratively and confirmed before processing

  • These services enhance usability but do not alter or interpret document content

If you’re interested in OCR or indexing:

  • Request Document Digitization

  • After intake review, Archive Lane will recommend whether OCR or indexing is appropriate

  • Enhancements are added only after scope and pricing are approved