Document digitization pricing is based on the size and complexity of your project, rather than a single flat rate.

Smaller projects with known page counts are priced per page, while larger or mixed collections are priced by the box. Final pricing is confirmed after intake review to account for document condition, preparation needs, and organization requirements.

All document projects are reviewed before work begins, so pricing and handling expectations are clear upfront.

What it is:

• High-quality digital reproduction of physical documents

• Designed to improve access, organization, and long-term preservation

• Allows documents to be viewed, shared, and referenced more easily

• Faithful to the original content without modification

What it isn’t:

• Interpretation, certification, or validation of documents

• Legal advice or records certification

• Compliance verification or guarantees

• A replacement for original, authoritative source documents

Important to know:

• Digitization does not alter document meaning or legal standing

• Original documents remain the authoritative source unless otherwise specified by applicable laws or regulations

Some document collections require additional care and review.

This may include:

• Bulk document projects

• Historical or fragile materials

• Oversized documents

• Mixed or complex collections

Advanced handling options:

• Individual project assessment to determine the safest digitization approach

• Specialized handling for delicate or non-standard materials

• Custom workflows for large or multi-format collections

OCR (Optical Character Recognition):

• May be applied to create searchable PDFs

• Allows text within documents to be keyword searched

• Not all materials are suitable for OCR

• OCR use is determined during project review to ensure accuracy and quality

Important to note:

• Fragile, historical, or oversized materials are reviewed individually

• Handling methods are selected based on preservation, not speed

Digitized files are delivered in a way that prioritizes clarity, accessibility, and long-term use.

File organization includes:

• Clear, logical file naming conventions

• Folder structures designed for intuitive navigation

• Grouping that reflects how originals were stored or used, when possible

Delivery & access:

• Completed files are delivered securely through your Archive Lane account

• Your account serves as a central access point for:

  • Completed digitization projects

  • Delivered digital files

  • Any ongoing preservation services

Account access:

• Files shared through your account remain accessible as long as your account is active

• No required file removal deadlines