Archive Lane Document Digitization Process

Back to Our Process

Document digitization projects vary in size, format, and purpose. Archive Lane uses a structured review process to ensure accurate scope assessment, careful handling, and organized digital output.

Step 1. Submit a Project Review Request

Document projects begin with a required review submission. This allows Archive Lane to evaluate complexity and determine project scope.

You will provide:

  • Estimated volume of materials

  • Type of documents (personal, business, archival, legal, etc.

  • Special handling needs

  • Desired output format (PDF, searchable PDF, image files, etc.)

  • Organization preferences (if applicable)

Step 2. Scope Confirmation & Quote

Work begins only after scope and authorization are confirmed. This ensures clarity before materials are processed.

Because document projects are rarely uniform, a custom project summary is provided outlining:

  • Estimated page count

  • Handling requirements

  • OCR processing (if requested)

  • File naming and folder structure

  • Project pricing

Step 3. Secure Handling & Preparation

Care is taken to maintain document order throughout the process.

Upon receipt:

  • Materials are logged

  • Items are prepared for scanning

  • Staples, bindings, or fasteners are addressed as needed

  • Special handling instructions are followed

Step 4. Digitization & File Structuring

Documents are scanned using professional-grade equipment. Organization is designed for long-term digital management.

Depending on project needs:

  • High-resolution image capture is performed

  • OCR (optical character recognition) may be applied

  • Files are named consistently

  • Folder structures are created for usability

Step 5. Quality Review

This step ensures accuracy and consistency.

Before delivery:

  • Files are checked for completeness

  • Page counts are verified

  • OCR results are reviewed for functionality

  • Folder structure is confirmed

Step 6. Secure Digital Delivery

Upon completion:

  • Remaining balances (if applicable) are invoiced

  • Files are delivered through Archive Lane’s private delivery system

  • Confirmation is provided when files are available

Step 7. Return of Physical Materials

Physical documents are returned using the agreed delivery method.

You will receive confirmation once materials are ready for pickup or have shipped.

Structured. Secure. Human-Led.

Archive Lane does not operate as an automated scanning portal.
Each project is reviewed and handled personally to ensure organization and accuracy.