Project-Specific Privacy & Confidentiality

Many Archive Lane services involve personal, historical, or sensitive materials. We recognize the trust placed in us and apply heightened care and discretion to all project-based work.

Digitization & Preservation Projects

For services such as photo digitization, video digitization, document digitization, slideshows, and memory books:

  • Client materials are accessed only for the purpose of completing the requested service

  • Digital files are handled within secure systems and shared only with the client

  • Files are not used for marketing, training, or demonstration without explicit written permission

  • Physical originals are returned, retained, or securely destroyed according to the selected service and client instructions

Genealogy & Family History Projects

Genealogy services may involve research into living or deceased individuals and family records.

  • Research is conducted using publicly available records or materials provided by the client

  • Findings are shared only with the client

  • Archive Lane does not publish, distribute, or share genealogical research results

  • Sensitive family information is handled respectfully and confidentially

Clients are responsible for how shared genealogical information is distributed after delivery.

Custom Books, Programs & Collaborative Projects

Custom book projects (including school, team, or community programs) may involve multiple contributors.

  • Archive Lane relies on the project coordinator or client to obtain necessary permissions from contributors

  • Materials submitted are used solely for the agreed project scope

  • Archive Lane does not verify contributor rights beyond client-provided assurances

  • Final deliverables reflect approved content at the time of production

Notary Services

Notary services involve identity verification and document witnessing.

  • Personal identification is reviewed in accordance with Pennsylvania notary law

  • Archive Lane does not retain copies of notarized documents unless required by law

  • Notary services do not include legal advice, document preparation, or validation of content

Secure Shredding & Disposal

For shredding and secure disposal services:

  • Materials are destroyed responsibly and irreversibly

  • Shredding is performed only upon client request

  • Archive Lane does not review document content beyond what is necessary to confirm eligibility

  • Once destroyed, materials cannot be recovered

Project Communication & Records

All project communication, estimates, approvals, and revisions are handled through:

  • Email correspondence and/or

  • Secure project workspaces within our website platform

Project records are retained for operational and legal purposes and are not shared externally.

Client Responsibility

Clients are responsible for:

  • Ensuring they have the right to submit materials

  • Backing up their own digital files

  • Reviewing proofs and deliverables prior to final approval